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Parish Council Meeting Minutes13 December 2011Minutes of the Parish Council Meeting held on Tuesday December 13th 2011 in the Village Centre at 7:30 p.m. Present: The Chairman, Cllr Bridget Culley, Cllrs Ray Randall, Colin Henderson, Trevor Cousins, Daniel Culley, Katie Dixon and the clerk, Derek Kane. Members of the Public in attendance: Five members of the public were in attendance (including Ruth Widén as regards representing SMBVS Supporters) and HCC Tom Thacker who arrived after item 5.1. Time for public speaking: Mr Mark Cherrington requested if he could address the PC regarding Planning Application BDB/75450 Agenda Item 7.3.3 who is acting as agent/developer. He outlined the difference between a previously granted scheme (BDB/72810) for the site. The house has been relocated to the site of the former dairy and is on a smaller scale than the previous application. The original site of the proposed house will be cleared and new agricultural building erected. The temporary access to serve site traffic from to A343 (and thus avoiding Stoke & St Mary Bourne) remains (with a temporary surface across the adjacent field, which will be restored on completion) and permanent passing places on the lane to the A343 will be a legacy of the development. The S106 agreement provides for agriculture to be pursued within the outline of the site for a period of 15 years. After his address Mr Cherrington and four members of the public left the meeting. The proper business of the PC then commenced. 1. Apologies for Absence: Cllrs Margaret Corbett, Fiona Foote and Sandra Grunsell 2. Declaration of Interests: Cllrs B & D Culley for item 5.2. 3. Minutes of the Meeting held on Tuesday 11 October 2011: Having been already circulated, Cllr Randall proposed that they were a true record and should be signed; the proposal was seconded by Cllr Cousins and unanimously agreed by the council. 4. Borough & County Councillor Reports: No reports were received from the borough councillors. County Cllr Tom Thacker had nothing to report. 5. Items for discussion: 5.1 Community Speedwatch – Update 5.1.1 The clerk has received four written expressions of interest to volunteer in this project. The PC was also advised by Cllr Randall of the verbal wish from another resident (for which the clerk was aware of too but had asked the resident to drop a note / e-mail to the PC) 5.1.2 The clerk received today an e-mail from Chris Holland (Bramley PC Police Liaison Councillor) with regard to taking forward this project on a shared basis with other North Hampshire PCs. The e-mail was as follows: “Introduction. Yesterday evening (12 Dec) I attended, with Police representatives, the Pamber Heath PC meeting to discuss the CSW initiative and to agree a ‘Beat Panel’ (BP) recommended way forward. BP Initiative. The BP agreed to recommend to PCs that each council be asked to agree ‘the intent’ to proceed with the CSW initiative to begin operating within North Hampshire villages Mar-Apr 12; the expectation is a formal commitment would only be asked for once sufficient councils had confirmed to the BP they have volunteers and an agreed intent to proceed to purchase equipment. The Police have confirmed they are able to store any equipment purchased. Timeline. The following sequence is recommended: 1. Now until End Jan 12. Each PC to publicise the CSW initiative and to confirm volunteers by End Jan 12; PC are expected to contribute a minimum of three volunteers who should expect to contribute a minimum of three hours each month. 2. Now until End Jan 12. Each PC is asked to confirm to the BP their intent to participate and to pay a share of the costs. Police have confirmed acceptance of liability to store CSW equipment. 3. End Jan 12. The BP will coordinate the list of volunteers (a target of 25-30 is desirable; including 5-8 leaders). 4. Feb-Mar 12. The police will arrange for volunteers to be vetted (it is assumed this will involve the completion of forms and a 6-8 week process). 5. Early Feb 12. The beginning of the vetting process is assumed to be the time when PCs will be asked to commit funds (the BP will ask one PC to purchase the equipment on behalf of the community). 6. Apr 12. CSW teams begin work with police support. 7. Jun 12. First BP review of CSW initiative; adjust procedures if required. Funding. Depending on demand (PC intent and the numbers of volunteers) we intend to offer a Speed Indication Display (SID) system to each participating PC 3-5 times each month; if we assume 5 PC become committed we could probably cope with one system although it is likely the BP would recommend the community purchase two system plus florescent vests. Payment. It is recommended that each participating PC should be asked to contribute according to their ability to pay. Once participating parishes are confirmed Parish Clerks will be asked to agree a formula of costs – one suggestion is the cost is divided into 10 equal shares with the precept being used to decide how many shares a PC is asked to pay: Eg:- Parish 1: Precept £75k-100k 4 Shares Parish 2: Precept £50k-75k 3 Shares Parish 3: Precept £25k-50k 2 Shares Parish 4: Precept >£25k 1 Share. Costs. BDAPTC have negotiated a contract price of £1870.00 plus £12.00 delivery and VAT for CSW equipment (Speed Indication Display (SID) from CA Traffic Ltd; Ref No: BDAPTCCQ09375 (valid until 31 Mar 12); sales@c-a.co.uk attention Sue Preston. The SID has a two year warranty (must be stored in a dry location) and is supplied with legs for roadside mounting as standard; Post Mounting Brackets can be supplied for a further £45.00 plus VAT. If parishes wish to hire SID signs from CA Traffic Ltd the price is £100.00 plus VAT per week or £300.00 plus VAT per calendar month (A £12.00 plus VAT delivery charge would also apply). Total Cost to buy not hire: 1 x SID = £2258.4 (basic cost + delivery +20% VAT) – rounded £2500 (one share = £250) 2 x SID = £4516.8 (basic cost + delivery +20% VAT) – rounded £4750 (one share = £475) 3 x SID = £6775.2 (basic cost + delivery +20% VAT) – rounded £7000 (one share = £700) Costs should be rounded up to allow for the purchase of florescent vests and to meet the predicted low costs of maintenance. Conclusion. The information and recommendations in this note should be sufficient for PCs to decide if the CSW initiative is for them.” 5.1.3. The PC decided to proceed with this project and to allocate £1,000 to it in the budget for 2012/13. If expense is required before EOY 2011/12 the PC has sufficient reserves which can be reinstated during the next FY. Ongoing costs for 2013/14 are likely to be much lower (most of the cost being a shared capital spend for the device) and would likely be only circa £100 pa. The clerk to contact Bramley PC and advise those who have expressed an interest in volunteering. 5.1.4. It was suggested that some potential “heat” between residents could be avoided by SMB volunteers monitoring another participating parish and that parish acting in a reciprocal manner towards SMB. County Cllr Tom Thacker joined the meeting. Item 5.5 (Village Shop) was brought forward. 5.5 SMB Village Shop – Update. Village Shop—The current situation was advised to the PC by the Chairman of the PC.
Ruth Widén then left the meeting. 5.2 Affordable Housing. Update and report from meeting held 6 December 2011 between PC and AHC to discuss AHC’s final report and next steps. This final report was minuted at the Full Council Meeting of 11 October 2011. 5.2.1 Aide Memoire of meeting of SMB parish Council, the Affordable Housing committee, Horace Mitchell, Jane Rukin, and Chris Buchan-Hepburn to discuss taking forward the Report of the AHC. Held on Tuesday 6 December 2011 at 7.30 in the Village Club Room Present: Parish Council: Cllrs Bridget Culley, Ray Randall, Colin Henderson, Fiona Foote, Trevor Cousins and Katie Dixon. AHC: Mark Maclay, Robin Mackenzie and Ann Holstein. Jane Rukin: Rural Housing Enabler. Chris Buchan-Hepburn: HYDE the Housing Association. BDBC Cllr Horace Mitchell. Apologies from Cllrs Daniel Culley, Margaret Corbett and Sandra Grunsell 1. BC introduced the meeting by reiterating the view of the Parish Council that affordable housing is needed in SMB. She had called the meeting once the Affordable Housing Committee had produced their report on the project for the Paris Council, to try to establish the next steps that need to be taken. 2. There followed a general discussion about the sites that were now available. RR said that there had been an offer made to sell the land in Bells field all the way from the footpath to the houses on the High Street, not just the area next to the bowling ground. 3. AH raised the issue of taking the parish community with the project by demonstrating a clear need for the housing, of which, at the moment, she was aware that many villagers were not convinced. RM admitted that he had been surprised by the amount of opposition to the project that had been raised at the open meeting. He felt however, that much of it was due to lack of information and confusion over what type of housing that was being proposed. 4. KD asked for the following information in order to be able to answer questions raised on the need for affordable housing.
HM undertook to provide as much information as possible. C B-H reported that the present Housing Association stock in SMB, Stoke and Binley consisted of 33 bungalows, 7 x 1 and 2 bed flats and 24 x 3 bed houses. 5. HM said that the Council had no control over the tenure of the existing social housing in the parish, but that any social housing built under the Rural Exceptions Policy, as it would be in this case, could only be rented to people with local connections. In the event of any of the tenancies not being taken up by ‘locals’ the Parish Council would decide from which of local parishes tenants could be drawn. 6. After a lengthy discussion it emerged that the planning department would be likely to favour any plot of land for development that was out of the flood plain over those in the flood plain. But the Parish Council would need to take a lead and put forward its preferred option for development. 7. On a query from CH, C B-H said that whilst there was no funding available for the project at the moment, the PC should go forward with its plans in the expectation that by the time funds were needed some would be available. 8. All at the meeting agreed that once the Parish Council had decided on its preferred option an open meeting would be held for the parish, preferably in January 2012. At that meeting it would be necessary to make absolutely clear:
9. JR agreed to write immediately to the owners of the two pieces of land on Egbury Road to confirm that they were interested in selling to the Housing Association. 5.2.2 The chairman then read out her summary on taking AH forward: Following the meeting of 6 Dec, the PC now needs to decide which site they would prefer and take forward to an open meeting, hopefully in January 2012. The potential three sites are: Field behind the school playing field (site 1), Bell`s field (site 2), R.Bliss`s field past Hirst Copse along Egbury Road (site 3). All sites have some constraint. Site 1: Access problems onto the highway. It would mean taking some of the school playing field and even then the access onto the road at that point is not good. Site 2: This is in the flood plain. Site 3: Away from the centre of the village. Access to the village along a narrow, busy road. The sewer along Egbury Road is liable to block and so there may be a need to upgrade this part of the system. At the open meeting, the PC will need to produce figures to prove the need for this housing as there are people who are questioning this. BDBC Cllr Horace Mitchell has undertaken to provide these figures. The chairman then handed over the chair to vice chairman Cllr Randall. Cllrs B & D Culley under a Declaration of Interest (noted in Agenda Item 2) took no further part in the discussion. 5.2.3 After a discussion by the PC it was decided to defer any decision on taking AH matters forward until the January Full Council meeting because: i). A reply from the landowners of R Bliss’s field (which also includes another resident owner, who also has been written to) has only just been sought by the RHE, Jane Rukin. To date no reply has been received for an enquiry which was only posted on 8 December 2011. ii). The figures proving housing need are still being sought. iii). Although the council tonight was quorate (A quorum is three and four councillors were present and able to discuss AH), the absence of three other councillors from the meeting may given an incorrect view of the PC’s position had a decision been taken, especially as the opinions of the three absent councillors was not known, notwithstanding the results of i) & ii). The PC envisages that the open meeting on AH to the parish residents will not take place until February 2012 at the earliest. Members of the council present are adamant though that any such AH development is for rent only and on the basis of first to those with local connection (family or work). Cllr B Culley then took the chair. 5.3 Hirst Copse Shared Ownership Housing — lead Cllr Dixon. Cllr Dixon expressed concerns about the above, given the difficulty in the current property and mortgage market for first time buyers with a local connection, to obtain one of the above properties, when they become available. What results is such share ownership is then offered to buyers with no local connection (family or work). It is her view that when a shared ownership cannot be made with a person of local connection that there should be a mechanism for either one trust (or another trust) to purchase the “for sale” share and offer these properties at Affordable Rent to people with local connection (family or work). Cllr Dixon expressed her concern that the shares appear to have been bought by a developer and not retained in the voluntary/trust housing sector. Cllr Dixon to supply details to the clerk who will contact Cllrs Mitchell and Thacker and ask them to investigate. 5.4 Long Term Planning Group – Update from LTPG. Minutes of the Long Term Planning Group held on Monday 7 November 2011 at Cold Harbour Farm Present: Andrew Shegog (in the chair), Monique Carter, Lou King, Jo Strong, Cllrs Daniel Culley, Bridget Culley, Ray Randall, Katie Dixon, The Rev Dodie Marsden and Val Kennett. Apologies from Canon Martin Coppen 1. The minutes of the last meeting were accepted. 2. Composition of the Committee. Monique told the Group that her husband Martin had stepped down to avoid duplication of representation. Bridget Culley also decided to step down for similar reasons. (Andrew has asked Nicholas Twine, who is a retired solicitor, living in the centre of the village, to take the place of Ray Randall, who stepped down after the meeting.) 3. The Group was recommended to look at the website http://www.acre.org.uk/our-work/community-led-planning/ which gives a guide to carrying out a Parish Plan. 4. Review of 2005 Parish Plan. It was recognised as a very well produced Plan. The members of the Group put forward the following areas from that Plan on which progress had been made, or not;
5. From the initial consultations undertaken by the Group the following points emerged:
6. Andrew circulated a paper on his thoughts for the way forward. He suggested two investigations were required immediately (i) Establish the demographic composition of the community either through evidence from the recent census, or possibly if that was not yet available from the electoral role. (ii) Carry out an audit of the existing facilities in the village. The audit should be detailed in order to provide sufficient evidence to back up the final plan and its recommendations. For instance a note should be kept of any conversations held with members of the community which could then be incorporated into an appendix of the final plan as evidence. 7. There was a discussion on the merits of different ways of collecting the information required. The previous Plan had used a questionnaire, which in terms of usual questionnaire uptake had had a ‘good’ response. Andrew’s suggestion is to use consultation, at least for the first part of the exercise, and this was considered to be the best way. 8. The Group agreed to look at Andrew’s paper and let him know if there were any areas missing from the list, Monique suggested Infrastructure. Within the next 10 days he and Katie will allocate the research areas to members of the Group to investigate producing results by the middle of January. Andrew will prepare notes for each researcher on type of information required and questions to ask as part of the working document circulated with the minutes. 9. Once the Group had sufficient information from the ‘audit’, an open day would be held, in 3 to 4 months’ time, to obtain feedback from the community. Andrew envisaged the Hall filled with ‘stalls’ manned by the researcher for each area of interest, eg the school, the surgery etc, and able to give information on that subject, with leaflets to study, and to discuss, answer questions and to find out views which would be recorded. 10. From that event the final plan could begin to be formulated, with additional research. The next meeting will be held on Wednesday 15 February 2012. 5.6 Hardstanding resurfacing update. No update to give other than once contractor has visited to quote (quote o/s). Clerk reminded PC that quotes over a year ago ranged from £10k to £15k. Cllr Cousins advised that tarmac has increased in price since then. Clerk to contact other contractors who quoted last year. Clerk has been asking for two quotes — patch and repair or total resurface. 5.7 Scrapbook Update. The Scrapbooks can now be viewed on the web at www.stmarybournescrapbook.org. Scrapbooks dating from 1967 – 1982 and from 2005 – 2010 are now available to view. The site will be updated as and when new scrapbooks are completed and it is anticipated that the 2011 book will be on the site from February 2012. 6. Finances 6.1 Monthly accounts – December
Payments made since the last full council meeting: 22 November 2011:
Receipts since last Full Council meeting (into Business Investment Account)
Payments Due at Meeting:
Invoices raised since last Full Council Meeting:
The SMB CC account with the PC still remains in deficit. As soon as o/s water and electricity amounts are known (from the suppliers) an invoice will be raised against the CC. The debit balance is currently £257.90. Provision needs to be made for £477.10 to HMRC (for PAYE Tax & NI) due to be paid on 5 January 2012 together with the usual £500 buffer for any unforeseen expenses this month. It was agreed to transfer £2,000.00 from the Business Investment account to the Treasurers account. The acceptance of the reconciled accounts was proposed by Cllr D Culley and seconded by Cllr Dixon and unanimously agreed by the council. 6.2.1 Report of the Finance Committee Meeting held on 8 November 2011. 6.2.2 Matters arising from the Report: None. 6.3 To discuss the Finance Committees Budget Proposals for the 2011/12 Financial Year and agree the Precept and General Grants request for the 2011/12 Financial Year. The draft budget proposals were reviewed. The draft called for no change in the Precept for 2012/13 (£19,950), a surplus of £1,465 of budgeted income over expenditure, but with no monies allocated for resurfacing the Recreation Ground hardstanding, SID and reserves (bar £500 contingency). The chairman expressed concerns that there maybe further cuts in grants income from BDBC for 2013/14 onwards. The clerk pointed out that 2012/13 is the last year that parish councils can raise their precepts over and above 3.5% for justifiable ends (such as the resurfacing of Recreation Ground hardstanding). The parish council then agreed to budget for expenditure of £15k on resurfacing of Recreation Ground hardstanding and £1k on SID share ownership. The parish council will request a Precept for £34,485. The PC agreed to the revised budget for 2012/13. The clerk to write to Cllr Mitchell asking for availability of S106 contributions to fund projects such as the resurfacing of Recreation Ground hardstanding and SID share. 7. Planning: 7.1.1 Report from Planning Committee Meeting held on Tuesday 25 October 2011 (previously circulated). 7.1.2 Matters arising from the Report: None. 7.2.1 Report from Planning Committee Meeting held on Tuesday 22 November 2011 (previously circulated). 7.2.2 Matters arising from the Report: None. 7.3 Planning Applications for discussion at meeting: 7.3.1 BDB/75431 – Mayfield Farm Annexe, Binley Bottom, SP11 6HA — Application for Certificate of Lawfulness for use of building as a self-contained independent dwelling with associated ancillary buildings, turning and parking area and garden. Decision: No objection. 7.3.2 BDB/75440 – Lowick, Stoke Lane, SMN, SP11 6AR — Construction of replacement dormer window to rear elevation. Decision: No objection. 7.3.3 BDB/75450— Slade Bottom Farm & Binley Farm, Slade Bottom Road, Stoke —Demolition of existing dwelling and barns and erection of replacement six bedroom dwelling, erection of double garage with two bedroom annexe above and erection of garage/log store. Erection of agricultural buildings, construction of temporary access, wildlife pond and associated environmental and landscape alterations (amended scheme to that approved under BDB/72810). Decision: No objection. 7.4 Trees - Notices of Intent. 7.4.1 T/01386/11/TCA — Stoke House, Stoke — Fell 1 Poplar. Decision: No Objection. 7.4.2 T/01439/11/TCA — Meadowbank Cottage, Springhill Lane, SMB — Fell 1 Acer and crown lift over patio x2 lowest small branches 1 Acer (deadwooding is exempt). Decision: No Objection. 7.4.3 T/01457/11/TCA — Jasmine Cottage, Stoke, SP11 0NP — 2 Trees to be felled – Ash & Sycamore. Decision: No Objection. 7.4.4 T/1460/11/TCA — Link Cottage, Lower Link, SMB — Remove one major limb, crown lift 4m and balance remainder, remove crossing branches and crown thin 30% 1 Ash. Decision: No Objection. 7.4.5 T/01454/11/TCA — Swampton House, SMB — Remove one of two main trunks 1 Apple and crown reduce by 45% 1 Maple. Decision: No Objection. 7.5 Advice of Planning Applications considered by BDBC. 7.5.1 BDB/75147 — Sladen Green, Binley, SP11 6HA — Erection of two storey extension to the north elevation with ground floor porch and internal alterations. Decision: Granted on 16 November 2011. Access conditions: The clerk will write to the applicant regarding builder’s or builder’s suppliers’ large and long vehicles access. The PC is unable to suggest an ideal route given the site’s location, although the centre of St Mary Bourne should be avoided. The clerk to suggest that the applicant’s builder or builder’s suppliers, where possible should avoid the use of very large or long vehicles. 7.5.2 BDB/73501 — Open space south of Batsford, SMB — Change of use of open space to school garden. Decision: Granted on 16 November 2011. Conditions: (extract): 2) The development hereby permitted shall be begun before the expiration of 3 years from the date of this planning permission. 5) The site shall be used only for a school garden and for no other purpose whatsoever (including any other purpose in Class D1 of the Schedule to the Town and Country Planning (Use Classes) Order 1987 (as amended 2005) or in any statutory instrument revoking and re-enacting that Order with or without modification) unless otherwise agreed in writing by the Local Planning Authority. The development shall be only used for purposes ancillary to the use of St Mary Bourne Primary School and shall not be used for any business, commercial or industrial purposes whatsoever. REASON: In the interests of the visual amenities of the area, neighbouring residential amenities and highway safety and in accordance with Policy E1 of the Basingstoke and Deane Borough Local Plan 1996-2011. 7.5.3 BDB/75110 — Breach Farm Garage, Egbury Road, SMB, SP11 6DQ — Change of use of land to car parking area (retrospective). Decision: Granted on 9 December 2011. Conditions (extract): 2) The area of land to which this application relates shall be used for the parking and turning of customer and staff vehicles only. No vehicles or other articles shall be manufactured, assembled, altered, repaired, stored or displayed for sale on the site. 7.6 Planning applications withdrawn to be noted. None. 7.7 Planning appeals. None. 7.8 Compliance – Update: 7.8.1 Binley Bottom. (raised 9/10/2009 – first minuted 13/10/2009). No update since Planning Committee Meeting 23 August 2011 minute item 7a. 7.8.2 Swampton: Parking and occupancy – alleged breach of planning conditions. (Raised and first minuted 9/11/2010). E-mail received from BDBC Compliance 25 November 2011: “Following on from my last email of the 17 November, I have this afternoon spoken with the Environment Agency. I'm advised they would wish to support pursuit of formal enforcement action on the grounds of a breach of condition no.10 of permission BDB/71262. Moving forward on this basis therefore, the EA are aiming to have provided myself with a formal written consultation response by the end of next week setting out the full details of the concern/objection.” Once this document has been received and reviewed, I will update you all once again with the formal action to be pursued and the timetable being followed. E-mail received from BDBC Compliance 5 December 2011: “Further to my email of the 25 November, I'm afraid I need to advise the written response from the EA remains outstanding. As before, once the EA response has been received we will provide a further update and timetable clarification.” 7.8.3 Jamaica Farm – access to nearby fields. (Raised and first minuted 8/3/2011). Following chasing by the clerk an e-mail from BDBC Compliance was received on 13 December 2011: “Further to your recent emails to James Marsh and the EC Team inbox (for which I apologise you have not received a reply to sooner) I understand the best point of contact in the Bio-diversity Team is Victoria Smith (tel: 01256 845201), or email:victoria.smith@basingstoke.gov.uk, re. protected hedge status. With regard to the gate referred to below, subject to the gate complying with the remit of Class A of Part 2 of Schedule 2 of the Town and Country Planning (General Permitted Development) Order 1995 (as amended), being less than 1 metre above ground level if fronting a highway used by vehicular traffic (2 metres otherwise) this may be lawful development. Should you consider the gate does not comply with Class A and a means of access to a highway has been created onto a trunk or classified road however, then I would invite you to clarify this to us and a further enforcement investigation into the matters will be instigated.” 7.8.4 Land opposite Jones Farm, Stoke Lane, Stoke. (raised by resident 23/11/2011). Received from a resident on 23 November 2011 a copy of a letter he had sent to BDBC “I wish to draw to your attention a possible breach of planning consent concerning the installation of a static caravan and large storage containers at the above site located within the St. Mary Bourne and Stoke Conservation Area. There is the possibility that the caravan and container may be used for residential purposes and to permit such occupation of the site would appear in conflict with planning procedure requirements and the objectives of the local plan. The land concerned has no services connected. The site has a history of illegal residential use and some few years ago was the subject of proceedings against occupation by travellers. It was also subject to planning refusal for use as a site for a miniature railway. I shall be grateful if you will investigate the issue and take appropriate action please. I have copied this letter to the St. Mary Bourne Parish Council.” At the request of the clerk the resident forwarded a reply dated 28 November 2011 from BDBC Compliance, acknowledging the residents letter and informing him that an investigation would take place to see if a breach in Planning had taken place. The PC has been informed that the caravan and containers have now gone. Item closed. 7.9 Other parish councils’ planning matters: HB-Priors PC — BDB/75395 — Faulkners Down House, Picket Piece, SP11 6LZ — Erection of two storey extension – Cert of Lawful dev’t – proposed operation. Info only. Noted. 7.10 Other Planning matters: 7.10.1 BDBC LDF Newsletter (2 hard-copies av. and also to d/l – www.basingstoke.gov.uk/browse/environment-and-planning/planning/ldf). Noted. Copy taken by Cllr Dixon for LTPG. 7.10.2 BDBC Draft Council Plan 2012 to 2015 – Consultation – Deadline for comments: 16 December 2011. Cllr D Culley left the meeting. 7.10.3 BDBC reply to PC’s comments re BDB/75367 — Springlea, Springhill Lane, SMB, SP11 6BG – re ‘Pest House’. BDBC Planning advise that the Conservation Office will be advised of the PCs comments. 7.10.4 Reply from builder re Site Access comments for BDB/75018 — Slade Bottom House, Slade Bottom Road, Stoke, SP11 0NU. Clerk drew the PCs attention to the seriousness that the developer has taken and has written to their builders with the PCs access comments. 8. Recreation Ground and Lake: 8.1.1 Report of Recreation Ground and Lake Issues 8 October 2011 to 9 December 2011. 8.1.2 Matters arising from the Report: The request from Vernham Dean for U12 Football practise on Thursday evenings from 5 January was turned down. This was because: i). The request was tied to use of floodlights which a) are not the responsibility or belong to the PC and b) only half-light the football area. ii). It was felt by the PC another football group from outside the parish using the recreation ground will further damage the facility. 8.2 SMB CC – E-mail received 7 December – re new committee and repair and install pavilion proposals. The PC proposes to discuss this at the January Full Council Meeting. 8.3. (not on agenda): E-mail received from resident 12 December who had organised a charity football match on the Recreation Ground on 11 December and who wishes to repeat the same on either 19 or 26 February 2012. Permission agreed. 9. Items of Correspondence to be circulated: 9.1 Hampshire Constabulary — Beat 5 October & November Reports. Noted. 9.2 BDBC Passenger Transport Forum Report 4 Oct 2011. Noted. 9.3 Ramblers: Request for feedback on Brenda Parker Way and stiles vs gates. Noted and no feedback. 9.4 Came & Co (Parish Insurers) – Autumn newsletter. Noted. 9.5 BDBC – Emergency, Snow & Flooding leaflets. Noted. 9.6 Sustrans (Cycling) initiative: Interest from resident of adjacent parish. Clerk to write to resident asking if he would like to represent the PC on this initiative. 9.7 BDBC — Heritage of the Borough Grant Scheme 2012-13 — Deadline 31 January 2012. Noted and notice in H&V. 9.8 HCC — Draft Hampshire Minerals and Waste Plan — Deadline for comments 19 December 2011. Noted 9.9 (from BDBC Cllr Horace Mitchell): West Berks Council Core Strategy Examination — Deadline for comments 16 December 2011. Noted. 9.10 Hampshire Constabulary – Country Watch – Local Common Names request. Noted and notice in H&V. 9.11 HCC — Play Conference 30 January 2012. Noted. 9.12 CPRE — Bulletin on Localism Act. Noted. 9.13 Hampshire Playing Fields Association – Autumn newsletter. Noted. 10. HALC/BDAPTC/SLCC/Training & Conferences Reports. 10.1 HALC Autumn Newsletter. Noted. 10.2 Clerk has finished attending training: ‘Working with your Council’ (7 December). Update. Clerk has completed training sessions (6). He now had just under two years to complete written submission on exercises. Clerk will address these at circa one question per day and forward them as six modules circa one per quarter. He also proposes to use his answers as training/information material to councillors and will present completed exercises at every Full Council Meeting. 10.3 HALC AGM 29 October attended by the chairman and the clerk. SMB fees to for 2012/13 rise from £297 to £318. 10.4 BDAPTC — Balancing pest control with H&S (such as holes in the ground) in play areas, etc. Noted. 10.5 NALC — Bribery Act 2010 – Impact on Local Councils. Noted. 10.6 (via HALC) HCC request awareness of Common Assessment Framework for Adults (CAFA). Noted and notice to H&V and Village Agents. 10.7.1 HALC – Summary on Localism Act which is now law. Noted. 10.7.2 NALC - Summary on Localism Act which is now law. Noted. 10.7.3 (via HALC) – Localism Act – View of HALCs solictors (Hedleys). Noted. 10.8 HALC – Update (various items) 25 November 2011. Noted. 10.9 NALC – Retirement Payments – pensions reform review. Auto-enrolment for organisations with less than 50 employees would not be required until May 2015. 10.10 BDBC Mayors Reception & Conference Report – Cllrs Grunsell & Randall. Cllr Randall gave a report on the changes to planning via Localism and Neighbourhood plans. 10.11 (not on agenda) HALC – Energy Use Project. Noted. 11. Footpaths: 11.1.1 Report of Footpath Issues 8 October 2011 to 9 December 2011. 11.1.2 Matters arising from the Report: Update from Cllr Henderson received 12 December 2011 regarding signage on path from Wadwick Road across to Coldharbour: “I have now put a waymarker onto the fingerpost on the footpath between Wadwick Rd cutting across to Coldharbour... I will speak to [the landowner] about leaving the path clear to walk on.” 11.3 (not on agenda) HCC — Annual vegetation cutting program on public rights of way. Scan and send out to Footpaths Officers. Deadline for comments back to HCC 12 January 2012. 12. Highways/Transport/Services: 12.1.1 Report of Highways/Transport/Services Issues 8 October 2011 to 9 December 2011. 12.1.2 Matters arising from the Report: 12.2 HCC Q&As arising from their Parish Event held on 15 September 2011. Noted. Notice in H&V requesting residents to advise on salt replenishment for bins when required, through the clerk/parish office. Notice to remind residents that salt is for use only on public highways and public footways. There being no other business the meeting closed at 10.10pm These minutes are subject to approval at the Parish Council Meeting on 10 January 2012. This page was last edited on 16 Dec 2011 |
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