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Finance Meeting Minutes

8 November 2011

Report from the Finance Committee held in the Village Centre Club Room on Tuesday November 8^th 2010 at 7:30 p.m.

Those present: Chairman, Cllr Bridget Culley & Cllrs Colin Henderson, Fiona Foote, Ray Randall and the Clerk, Derek Kane.

Members of the public present:None.

1. Apologies for Absence: Cllrs Margaret Corbett and Sandra Grunsell

2. Declarations of Interest:

3. The Monthly Accounts.

The Monthly Accounts

Account	Amount
Treasurers Account	9.30
Investment Account	36,420.98
Petty Cash Account	11.43
Lloyds TSB Fixed Term Deposit	10,000.00
Less un-presented cheques	0.00
Closing Balance	46,441.71

St Mary Bourne Village Shop Proceeds of Auction Fundraising held by SMB PC:

Account	Deposited	Payments Out	Date	Balance
SMBVS Auction proceeds	13,060.00		5/08/2011	13,060.00
SMBVS Auction proceeds		13,060.00 to MC Corbett	11/10/2001	0.00

The parish council now longer has any funds from the SMBVS Auction proceeds in its accounts.

Payments made since the last Full Council Meeting meeting: 25 October 2011

Payee	Cheque No	Amount
Audit Commission	1890	342.00
BT	1891	143.66
Southern Electric (Pavilion)	1892	36.34
TOTAL		521.90

Receipts since last Full Council meeting (into Business Investment Account):

Source	Date	Amount
BDBC Litter Grant Q3	10/10/11	242.19
Bank Interest	10/10/11	1.99
TOTAL		244.18

Payments Due at Meeting:

Payee	Cheque No.	Amount
Derek Kane (salary)	1893	535.84
Derek Kane (expenses)	1894	34.86
Southern Electric (Games Area)	1895	25.28
Hampshire Playing Fields Assoc	1896	40.00
AA Wolfenden	1897	619.50
Total		£1,255.48

Invoices raised since last Full Council Meeting:

To	Inv No.	Dated	Amount
None
Total			0.00

Provision needs to be made for the usual £500 buffer for any unforeseen expenses this month.

It was agreed to transfer £1,800.00 from the Business Investment account to the Treasurers account.

The acceptance of the reconciled accounts was proposed by Cllr Foote and seconded by Cllr Randall and unanimously agreed by the council.

4. The Southern Electric Games Area Contract renewal offer effective for 1 yesr from 1 Jan 2012 was approved.

5. The Draft Budget. Following careful consideration of all budget requests & quotes, the Finance Committee agreed a draft budget proposal for the Financial Year 2012/13 for presentation to the full council meeting on December 13 2011.

6. (not on agenda) Other Matters.

Training. The clerk advised that he had received an e-mail from BDBC regarding a free training session for parish (and borough) councillors on ‘Consulting with the Public’ on 16 November at 7pm at the Vyne Community School, Basingstoke. Noted.

There being no further business the meeting closed at 8:20pm

Derek Kane 9 November 2011

Derek Kane - Clerk, St. Mary Bourne Parish Council

clerk@stmarybourne-pc.gov.uk - Tel: 01264 738039

This page was last edited on 10 Nov 2011