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Parish Council Meeting Minutes10 January 2012Minutes of the Parish Council Meeting held on Tuesday 10th January 2012 in the Village Centre at 7:30 p.m. Present: The Chairman, Cllr Bridget Culley, Cllrs Ray Randall, Colin Henderson, Trevor Cousins, Daniel Culley, Katie Dixon, Fiona Foote, Sandra Grunsell, HCC Cllr Tom Thacker, BDBC Cllr Horace Mitchell and the clerk, Derek Kane. Members of the Public in attendance: 14 Time for public speaking: Six members of the public indicated that they wished to address the PC on the matter of Affordable Housing (item 5.1) Mr Fullerton (a resident) summarised to the meeting what he had forwarded to the PC on the 9 January 2012 regarding his concerns as regards Site 5 (off Egbury Road). His written submission was as follows: Ref the St. Mary Bourne Affordable Housing Scheme, Rural Exception Scheme. (known as site 5). I understand that an additional site, known as site 5, has now been proposed and is being considered. Any decision on this particular site is premature as it has not been publicised in the same way as sites 1-4 which is prejudicial to a fair and transparent decision making process. Sites 1-4 were subject to local scrutiny during and after the April 2011 consultation. Despite initial enquiries to “Basingstoke and Deane” from the Rural Housing Enabler in August 2011 (further to this Parish Council initiative) about its potential viability there has been a total failure to communicate the inclusion of site 5 to the local community. Clearly the Parish Council has known of this option for some months yet general awareness of this site within the community is virtually nil. Some mention was made in the January “Hill and Valley” yet the Parish Council proposes to take a decision on which site to proceed with on the 10th January when clearly there has been neither the time to raise awareness of this new 5th site or for those affected to reflect on it. On that basis a postponement of the decision is only fair and reasonable in the circumstances. I would suggest that a similar timescale be applied for the consideration of this site, ie. A minimum of 9 months as has been allowed following the April 2011 consultation. I hope the Parish Council will see that this is fair and reasonable in the circumstances and agree. Having spoken with affected residents of Breach Farm and many others from Hirst Copse and Stevens Green I have agreed to highlight some of the many objections cited in respect of site 5, including: Notwithstanding serious questions over whether or not a genuine local need actually exists site 5 :
I think I can say that there is very strong local opposition to both the manner of the process re site 5 and the actual site itself. I understand that the weight of public opinion should be a material consideration in matters of rural exception and will ensure this is brought to your attention. Other residents then also spoke: Ms Dearling questioned the absence of consultation as regards Site 5. Mr Loughlin questioned the need for Affordable Housing. Where is the survey to support or negate the need for Affordable Housing? Mr Peart asked if the PC would be making a decision on Affordable Housing to support a particular site tonight. The Chairman, replied that that would be up to the PC to decide tonight although she and Cllr D Culley would be declaring an interest when the proper business of the PC commences. Ms Strong, who cited her involvement in the Long Term Planning Group (LTPG), gave her view that there is no urgent requirement for Social Housing. There may be a need for such parcels of land for other types of housing or for other purposes involving services and facilities. Mr Jones felt that the need for Affordable Housing had not been made and had concerns especially about Site 5. BDBC Cllr Horace Mitchell then asked if he could address the meeting. He emphasised that there is no pressure from BDBC for St Mary Bourne to have extra Affordable Housing although they are happy to encourage such initiatives. BDBC Planning Officers offer advice at each stage of the process including pre-planning advice that a site in outline has merits to produce the likelihood of planning permission. He emphasised that the process is still only at an initial stage where the PC can recommend to the community a site(s) following the process that the PC (with its Affordable Housing Committee [AHC]) has undertaken in the last year. There will be no diggers on any site tomorrow. There are a number of stages still to go through including community engagement, notwithstanding funding for the purchase of affordable housing land and funding for the build itself. Cllr Mitchell explained the housing list “bands points” system and had supplied the most recent update (16/12/11) which showed that between Bands 1 & 5 (urgent, high pri and “in need”: [3 & 4] and 5 [“little or no need”] there are applications with a verified local connection to SMB under bands 3 and 4. Cllr Mitchell also pointed out that when the prospect of new affordable housing availability becomes evident, then it has been the experience of the borough that more people “put themselves on the list” for housing. The proper business of the PC then commenced. 1. Apologies for Absence: None. The chairman then informed the meeting of the very sad news that Cllr Margaret Corbett had died on Sunday 8 January after being ill since last summer. The chairman paid tribute to Cllr Corbett as being an excellent councillor who always would follow-up on any task she was asked to do. She will be missed by the council and the residents of the parish. A minutes silence in her memory was then observed. 2. Declaration of Interests: Cllrs B & D Culley for item 5.1 3. Minutes of the Meeting held on Tuesday 13 December 2011: Having been already circulated, Cllr Grunsell proposed that they were a true record and should be signed; the proposal was seconded by Cllr Randall and unanimously agreed by the council. 4. Borough & County Councillor Reports: HCC Cllr Tom Thacker had no report to make. BDBC Cllr Horace Mitchell had no report either to make other than to point out the consultation is about to start on the LDF Core Strategy (which has been placed on this agenda under item 7.8.1) 5. Items for discussion: 5.1 Affordable Housing. Cllr B Culley gave the chair over to Cllr Randall and joined the public for this item together with Cllr D Culley as they had both declared an interest at this meeting. Cllr Randall proposed that a decision on a site(s) for Affordable Housing be suspended until further consultation had taken place on the AHC’s report from late-2011 and to include Site 5 (which had formed part of this report but had not been included in the April 2011 consultation). The PC agreed to this unanimously. Cllr Foote, BDBC Cllr Mitchell and the members of the public then left the meeting. Cllr B Culley then resumed the chair and Cllr D Culley rejoined the meeting. 5.2 Hardstanding resurfacing - update. Three quotes had been received. As this work is budgeted for 2012/13 (work would not go underway until at least April) and the quotes are somewhat technical, the clerk is to scan and distribute the three quotes to Cllrs Randall, Henderson and Cousins who have some trade experience together with Cllr Culley and bring the matter again to the PC at the Full Council Meeting scheduled for 14 February 2012. Cllr Thacker then left the meeting. 5.3 War Memorial – clean. AA Wolfenden will be able to attend to this subject to power and water availability. He will charge his normal labour rate, transport cost, fuel for washer and algae removal chemical. The clerk to liaise with a neighbour of the memorial and the council will pay for any electricity and water used [post meeting note: the neighbour is happy to assist and does not require payment]. 6.1 Provisional Monthly accounts – January. Bank statements for last month not yet received.
Pre-supposes interest for last month of £1.42
HMRC £477.10 (posted 5/1) & HPFA £40.00 Payments made since the last full council meeting: 16 December 2011:
5 January 2012:
Receipts since last Full Council meeting (into Business Investment Account)
Payments Due at Meeting:
Invoices raised since last Full Council Meeting:
A remittance advice for Inv No 7 from BDBC for £242.19 dated 5 January 2012 has been received but would not have been included in this months accounts. Provision needs to be made for the usual £500 buffer for any unforeseen expenses this month. It was agreed to transfer £1,200.00 from the Business Investment account to the Treasurers account. The acceptance of the unreconciled accounts was proposed by Cllr Grunsell and seconded by Cllr Henderson and unanimously agreed by the council. The clerk will present the reconciled accounts for this month at the February Full Council meeting 6.2 (not on agenda) Council Tax Base for 2012/13 advised by BDBC 10 January 2012. Precept/Council tax base = PC charge for a Band D. £34,485 / 599.8 = £57.49 Bands: A=6/9, B=7/9, C=8/9, D=1, E=11/9, F=13/9, G=15/9, H=2. For 2012/13 referendums are not applicable to parish council precept increases. HMG may consider including referendums for 2013/14 and subsequent years on parish council precept increases. 7. Planning: 7.1 Planning Applications for discussion at meeting: There are no pending planning applications for discussion. 7.2 Trees - Notice of Intent. 7.2.1 T/00001/12/TCA – Portway, Church Street, St Mary Bourne — Thin lower foliage in order to lift crown of tree in future growth 1 unknown, thin 1 acer, remove by 2m, 3 minor branches overhanging the garage roof and thin 2 silver birch, reduce canopy by 20%, thin canopy 1 beech, 1 flowering cherry, fell 2 apple trees and possible felling of 1 sapling. Decision: No objection 7.2.2 T/00007/12/TCA — 1 Home Mead, Stoke — Top approx 1/3 of the height of 2 trees. Decision: No objection 7.3 Advice of Planning Applications considered by BDBC. 7.3.1 BDB/75121 — Trinley Buildings, Finkley Road, Finkley — Erection of replacement farm office building following demolition of existing building. Granted on 12 December 2011. Access Conditions: No heavy goods traffic through St Mary Bourne or Stoke. Traffic to approach from Andover. 7.3.2 BDB/75307 — Wyke Down Touring and Caravan Park, Picket Piece, SP11 6LX — Application for Certificate of Lawfulness for the use of the land marked A (and shown unhatched) for the siting of static or touring caravans for residential or holiday use by owner occupiers and the use of the land marked B (and shown hatched) for the siting of static or touring caravans for residential or holiday use by owner occupiers limited to seasonal use between 1 March and 1 November only. Granted on 14 December 2011. 7.3.3 BDB/75345 — Willow Tree House, Stoke Road, SMB, SP11 6EF — Conversion of existing garage into living accommodation and construction of chimney. Relocation of existing access with new gated entrance. Erection of detached garage with ground floor and first floor living accommodation. Granted on 20 December 2011. Access Conditions: No heavy goods traffic through St Mary Bourne. Traffic to approach from the A343 at Hurstbourne Tarrant. 7.3.4 BDB/75367 — Springlea, Springhill Lane, SMB, SP11 6BG — Erection of single storey side extension with link to existing outbuilding and conversion of outbuilding to living accommodation. Erection of part two storey, part single storey rear extension. Re-roofing of dwelling including installation of PV cells on the south facing elevation, re-render elevations and installation of replacement windows and doors. Granted on 21 December 2011. Access Conditions: The clerk will write to the applicant regarding builder’s or builder’s suppliers’ large and long vehicles access. The PC is unable to suggest an ideal route given the site’s location. The clerk to suggest that the applicant’s builder or builder’s suppliers, where possible, should avoid the use of very large or long vehicles. 7.3.5 BDB/75372 — Springlea, Springhill Lane, SMB, SP11 6BG — Erection of detached garage/car port, alterations to access and reconstruction of brick wall. Granted on 21 December 2011. Access Conditions: The clerk will write to the applicant regarding builder’s or builder’s suppliers’ large and long vehicles access. The PC is unable to suggest an ideal route given the site’s location. The clerk to suggest that the applicant’s builder or builder’s suppliers, where possible, should avoid the use of very large or long vehicles. 7.3.6 BDB/74978 — Overbourne House (formally Outspan), Red Lane, Binley, SP11 6EU — Erection of a replacement 5 no.bedroomed dwelling following demolition of existing dwelling. Granted on 22 December 2011. Access Conditions: The clerk will write to the applicant regarding builder’s or builder’s suppliers’ large and long vehicles access. The PC is unable to suggest an ideal route given the site’s location. The clerk to suggest that the applicant’s builder or builder’s suppliers, where possible, should avoid the use of very large or long vehicles. 7.4 Planning applications withdrawn to be noted: None. 7.5 Planning appeals: None. 7.6 Compliance – Update: 7.6.1 Binley Bottom. (raised 9/10/2009 – first minuted 13/10/2009). No update since Planning Committee Meeting 23 August 2011 minute item 7a. Cllr Dixon will arrange for photographs to be taken at intervals of the area. 7.6.2 Swampton: Parking and occupancy – alleged breach of planning conditions. (Raised and first minuted 9/11/2010). E-mail from BDBC Compliance received 10 January 2012. Written advice has been received from the EA to BDBC. A further update will be sought and advised at the February Full Council Meeting. 7.6.3 Jamaica Farm – access to nearby fields. (Raised and first minuted 8/3/2011). No update since Full Council Meeting 12 December 2011 minute item 7.8.3. Clerk to chase. 7.6.4 Stoke House — (not on agenda – raised and first minuted 10/1/12). Planning applications (ref BDB/75665 & 75666 (to include listed building consent) which will be considered on 24 January 2012 Planning Committee Meeting include demolition of existing stables and cob and flint outbuilding (and replacement with new two storey outbuilding for ancillary residential use). Demolition appears to have already taken place with no apparent permission granted by BDBC. Clerk to query with BDBC (also no planning packs received to-date). 7.7 Other parish councils’ planning matters: HB-P PC – BDB/75652 — Apsley Landfill, Grid Ref 442390 146602, Picket Piece, SN11 6NA – Change of use of existing building to agricultural recycling. Noted. 7.8 Other Planning matters: 7.8.1 BDBC Update on LDF process. Noted. 7.8.2 TVBC Core Strategy & Development Management & Plan Document – Consultation deadline 17 February. Noted. 8. Recreation Ground and Lake: 8.1.1 Report of Recreation Ground and Lake Issues 10 December 2011 to 6 January 2012 8.1.2 Matters arising from the Report: 8.2 BDBC – Offer for free training session re Children’s Play Area Inspections. The clerk will attend (date to be advised). 8.3 Request from resident to metal detect on dried up lake bed. Granted 8.4 SMB CC – Request to improve appearance and facilities of pavilion. (e-mail from their new chairman dated 7 December 2011 [and further e-mail dated 9 January 2012]). The two e-mails were discussed: 8.4.1 Honours board relocation and new ones to be erected: Granted. 8.4.2 Minor decorative refurbishments: Please consult with detail to clerk. 8.4.3 Installation of moveable awning. No. 8.4.4 Use of clubhouse for non-cricket activities. No. 8.4.5 Install dishwasher. Granted. The PC will not meet the installation costs. 8.4.6 Construction of compost bin. Granted. However, clerk to write to SMB CC to advise on the possible planting of a QEII Diamond Jubilee Oak this year. CC and PC to liaise. 8.4.7 Future of grant to SMB CC via PC from BDBC: The 2012/13 settlement is secure. The PC will not be able to arrive at a decision regarding grants for 2013/14 (and beyond) until we know what level [frozen, reduced, zeroised] such grants will be for the future. The PC will be happy for representatives from SMB CC to discuss with the PC potential changes to future charging. The PC cannot undertake at this juncture any commitment in writing per the CC’s request (e-mail 9/1/12). Clerk to communicate above to CC asap. 8.5 The chairman advised the PC that she had been approached by a lakeside resident regarding dying fish in lake and that resident had contacted the EA. The question of stock is a matter for the fishing syndicate. 9. Items of Correspondence to be circulated: 9.1 English Rural Housing Association – Bulletin – Winter 2011. Noted. 9.2 Hampshire Constabulary — Country Watch — Offer for free training for game keepers, river bailiffs, deer wardens as regards rural crime. Noted. 9.3 BDBC – One day conference on sustainable living through community engagement. Noted. 9.4 HCC — Public Notice Portal now live. The clerk to prepare a notice for H&V. 9.5 BDBC – Localism Act – New Standards Framework briefing. Noted. 9.6 Hampshire Constabulary — Beat 5 December report. Noted. 9.7 (not on agenda) Invitation to open house and AGM of the Kingfisher Trust — 17 January 12 -4pm (AGM 2pm). Noted. Clerk to advise Val Kennet of this (Village Agent). 9.8 (not on agenda) HCC HMQ Diamond Jubilee Oak Tree Offer — deadline 15 February. PC to take offer up. Planting to replace downed tree (LY) near Pavilion. 9.9 (not on agenda) HCC Transport Self Help Kit – reminder e-mail to PCs received 9/1/12. Clerk to forward original e-mail from 09/11 and this e-mail to Cllr Dixon. 10. HALC/BDAPTC/SLCC/Training & Conferences Reports. 10.1 HALC 2012 Service Brochure. Distributed to each councillor. 10.2 (via HALC) Parish Masterclass – bespoke training for parish councils. Clerk asked to place on file for future consideration. 11. Footpaths: 11.1.1 Report of Footpath Issues 10 December 2011 to 6 January 2012 11.1.2 Matters arising from the Report: 11.2 (not on agenda) Tree down across Footpath 40. Cllr Henderson has cut and removed obstacle. 12. Highways/Transport/Services: 12.1.1 Report of Highways/Transport/Services Issues 10 December 2011 to 6 January 2012 12.1.2 Matters arising from the Report: 12.2 Gullies, Grips & Drains. An amount of e-mails has passed between a concerned resident, the clerk and Hampshire Highways regarding this matter. Cllr Dixon felt that core to the problem is not being able to order a jetter ourselves at a time to suit (no parked cars over drains for example) rather than wait for a jetter to eventually come. Clerk asked to prepare a notice for H&V asking residents to remove any branches, leaf debris and other obstructions from drains close to their homes to help reduce the amount of blockages. The clerk in the meantime will continue to liaise with residents and Hampshire Highways. 12.3 Bourne Meadow Adoption. There appears to be only one matter (Relating to Sovereign Housing) that is holding up the BDBC to HCC adoption. However, concerns have been expressed by at least one resident about the condition of Bourne Meadow now (lifted kerbs, etc) and that this may act as a break (excuse) for HCC not to adopt, although the PC has not received any indication that this is to happen. Clerk to continue to liaise with BDBC/HCC representatives on the matters of remedial work as and to who appropriate. 13. Other Business - Affordable Housing Cllr Dixon asked if it could be ascertained how long the 21 applicant households had been on the waiting list. Clerk to follow-up. The PC agreed to hold a public consultation on 16 March (3.30pm to 8pm) and 17 March (9.30am to 11.30am) on Affordable Housing which will also include site 5. There being no other business the meeting closed at 9.40pm These minutes are subject to approval at the Parish Council Meeting on 14 February 2012. This page was last edited on 16 Jan 2012 |
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Parish Council Meeting Minutes